Governance Delivery Method

Establishing the correct governance in any organisation requires transparent and managed capability between the stakeholders and the organisation.

This protects both parties' interests and ensures that governance decisions and implementations provide both with strategic and functional alignment. PreterLex can help you achieve this through:

• Rigorous attention to due diligence
• Assessing governance processes in the context of the governance lifecycle
• Maintaining the policy management and dispensation portions of the governance lifecycle including integration of necessary compliance requirements
• Developing the governance architecture
• Planning and synchronising governance processes with financial and regulatory timeframes
• Providing assessment of all governance initiatives
• Partnerships with international organisations to provide region specific services
• Defining and applying corporate governance principles to all initiatives

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What we do

PreterLex has developed a comprehensive Governance Delivery Method that has been refined and proven by experience across a range of governance engagements.

We use this to guide our thinking and project engagement to meet client requirements.

Discovery

The Discovery phase is the due diligence exercise that provides a structured view of your organisation's governance environment.

The framework of our Discovery phase and the resulting report includes:

• Compliance regime
• Controls coverage (type of control, effectiveness, self assessment, scheduling, ownership and accountability, reporting)
• Monitoring (CSFs, KxIs, operational metrics)
• Reporting
• Automation and workflow
• Audit and logging of governance and supporting processes
• Policy coverage and linkage
• Governance process maturity assessment of governance processes
• Risk management (identification, treatment and rationalisation)
• Organisation structure (segregation of duties), culture, communications
• Principles vs. rules based governance adoption
• Framework refresh

The Discovery phase may be used for a wide range of investigative purposes from ongoing monitoring and improvement to large organisational transactions such as outsourcing, insourcing and mergers or acquisitions. Some organisations may have recently completed an audit - in this case we can validate the audit findings using our framework.

Assessment

In the Assessment phase, PreterLex analyses the findings from the Discovery phase to provide unbiased view and options that will feed into the Preparation stage.

The assessment activities of this phase are:

• Determine Scope, mapping and conformity
• Do gap and impact analyses
• Identify options for planning and remediation

After this PreterLex will work with the client to identify the most feasible option that will be used to drive the Preparation phase.

Preparation

The Preparation phase uses the output from the Assessment phase to deliver a plan describing activities and resources required to implement the selected option.

The initial high level plan activities are validated and agreed with all stakeholders. Subsequently the detailed activities and resources required are agreed with the accountable groups in the organisation.

Change in the organisation is best achieved through controlled transition that introduces change without adversely affecting business as usual. The preparation phase also plans for the transition within the organisation by considering:

• Organisation
• Frameworks
• Processes and workflow and document management
• Scheduling and reporting
• Change and risk management
• Communications and road shows
• Quality
• Operations

The order of delivery is planned to minimise risk as soon as possible, and deliver benefits early.

Transition

The transition process is incremental, delivering the necessary changes to improve the governance environment without unnecessary disruption.

This stage also provides the organisation with the means to adopt change mechanisms into their governance environment, both to support the current programme and to provide the capability for managing future governance changes. 

Steady State

This phase ensures that the deliverables from the Transition phase are integrated into the way that the organisation works. Governance can only be effective if it adopted as business as usual - it cannot be a one-off exercise.

Ongoing continuous assessment of all operational areas affected by the transition, and feedback of improvements will sustain the advantages of the improved governance environment.

Our approach ensures continuous compliance monitoring of governance-related triggers such as:

• Changes to relevant regulation, legislation, internal and external standard
• Controls assessment
• Significant transactions like outsourcing, insourcing and merger, acquisition or divestment.

The approach includes mechanisms to manage non-compliance that ensure the necessary actions to resolve issues and to feed changes back into the governance environment to prevent re-occurrence.

This final phase of our approach ensures that governance is effective and that it is current and active

Benefits

The GDM is effective in supporting organisational change and addresses the following:

• Strategic alignment - providing a business focus to all change initiatives
• Value delivery - optimising delivery and managing benefits
• Risk management - proactive safeguarding the organisation's assets, project  investments and business continuity
• Resource management - optimising your expertise and infrastructure
• Performance measurement - tracking project delivery and monitoring services
• Future-proofing - adaptive and change sensitive solutions
• Extensible - integration of changing internal and external compliance  obligations (SOX, ASX, other)
• Separation of concerns - process and content independent
• Support for continuous audit - measuring, monitoring and feedback as standard
• Industry standard framework-based - adoption of accepted practices and industry standards such a COBIT^®, TOGAF^®, ISO2700x, ISO3100x, ISO38500, PCI DSS

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